HR system driving efficiency for businesses worldwide

People data, process workflow & policy guidance, all in one easy-to-use, intuitive cloud HR solution

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So how does Youmanage work?

Youmanage is provided to you in 6 integrated modules, so you only pay for the functionality you need

Core

Core HR

Store employee data & documents in our highly secure, ISO27001 accredited cloud HR software. Create beautiful, customisable reports and configure the system to suit your individual business needs.

Powerful database functionality enables the recording, analysis and reporting of comprehensive information relating to your employees.

Rather than spend huge amounts of time trying to find and analyse data, Youmanage enables the focus of HR professionals and people managers to be on maximising the effectiveness and competence of the workforce.

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Personal data

Permitted managers, HR users, and employees can easily access employee information within the HR system. All information is captured as a natural by-product of HR users or managers carrying out their day-to-day activities, minimising data entry and improving accuracy

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Content Management

Deliver policy guidance, training material and HR documentation to users in an accessible, convenient and highly relevant format when they need it. Configurable letter and email templates with mail merge capability are built into all standard workflow processes

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Case Management & Workflow

Powerful workflow engine ensures that the correct process are followed in each area of people management, facilitating more effective collaboration between different users in an organisation and enables the transfer of ownership or processes and tasks with others

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Tasks & Notifications

Lead users through key management activities ensuring the right things are done in the right way and on time. Prompts and escalation reminders ensure users complete tasks in line with relevant policies and legislation, delivered via e-mail reminders and in-app tasks

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Employee Hierarchies

Each employee has a ‘Reporting To’ manager relationship defined within the HR system. One or more ‘Dotted-line Manager’ relationships can be set up for any employee, used in matrix management situations allows other managers to create and view limited data relating to an employee

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User Permission Sets

Providing extensive flexibility, each user can be given one, some or all of four access levels: Administrator, HR User, Manager and Employee. The access rights assigned to a user via a Permission Set determines what they are allowed to see and do

Reporting & Analytics

Within the Core HR system, you can configure your own dashboards where various critical pieces of HR analytics are chosen and placed in the form of ‘tiles’.

Easily create beautiful and in-depth custom reports based on whatever information you need, and choose who has permission to view them.

Automated report scheduling delivers information to the right users at the right time, allowing information to be distributed efficiently and consistently.

Absence
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Manage holiday, sick leave and all other absence types with ease

Oversee all absence within our absence management software module including annual leave, pending requests, sickness, time off in lieu, holiday balances etc from any device, on any browser

Give unrivalled insight into your company's absence data, helping you to spot trends and tackle issues which you might otherwise be missing

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Entitlement Rules

Carry over rules, pro rata rounding and Length of Service awards, with embedded automatic calculations throughout, can be set up within the cloud HR solution. Entitlement can be calculated in either days or hours.

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Absence triggers

Multiple absence triggers, based on a variety of formula (including Bradford Factor), can be easily configured by clients, according to their own requirements, to highlight trends and alert managers to potential problems.

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Absence Planner

Managers and Employees can easily plan for holidays and other absences using the highly functional graphical planner. View a summary of all absence records for their team and filter this information to what they need.

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Overtime

Employees can request that an Overtime record be recorded for them, which a Manager/HR user would need to authorise. Or, the manager/HR user can record it directly within the HRIS.

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TOIL

Employees can request to record or request Time Off In Lieu (TOIL), which a Manager/HR user would need to authorise, or the manager/HR user can record it directly.

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Timesheets

Record the number of hours worked by individual employees easily, allowing for increased accuracy and a more successful way to spot lateness trends.

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The absence planner

Managers and Employees can easily plan for holidays and other absences using the highly intuitive graphical planner within the HR system. Managers can view a summary of all absence records for their team and filter this information for an individual employee or for their entire team by various date parameters.

Senior managers and HR users can also easily view absence data by company, division, department, location and job level.

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Self-Service

Empower your employees

Reduce admin costs by enabling employees to update their personal details, raise holiday requests and submit their Self Certificate

Improve the accuracy of information by enabling employees to have visibility of the personal information you hold

Provide easy access to documentation, such as your company handbook, policies and procedures

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Personal Data

Using their own unique log-in, allow employees to see and edit their own information online, including contact details, next of kin, addresses and provide the ability for them to view their holiday balance etc.

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Absence Requests

Raise holiday requests & other absence types (TOIL, overtime or a non-office day). Configuration dependent, certain absence types can be self-approved without need for a request to be authorised.

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Documentation

Distribute any documentation to employees and ask them to confirm if they have read and understood it. Choose which documents you wish an employee to be able to view that is held against their record.

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Self-Appraisals

When a manager books an employee’s review meeting, an email can be automatically sent asking the employee to complete their own Self Appraisal online. They can add their own comments to the review items.

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Team Contacts

Provide useful contact information belonging to their colleagues and any of their extended team members, such as telephone numbers, email addresses and job titles which is easily accessible via employee self-service.

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Company News

The communication of company news is vital to engage employees and ensure that they're always kept well informed and up to date with what's happening and of what is important at any point in time.

Disciplinary

Effective, fair and compliant processes

Ensure compliance with internal policies and employment regulations by providing step-by-step processes for managers to follow

Minimise the risks of losing a tribunal by ensuring correct processes are followed and providing a full audit trail

Provide managers with the confidence to handle difficult situations effectively, consistently and fairly

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Managing Investigation, Disciplinary & Grievance

Empowering people managers to manage disciplinary and grievance processes is a crucial part of delivering best practice HR in your organisation. This issue impacts employees at all levels, and it's important to handle the process professionally, and stay compliant at every stage in the process.

Youmanage's unique case management and workflow process systems safeguard your employees, line managers and organisation from compliance risk, while ensuring the whole process is managed efficiently and sensitively from start to finish.

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Investigation

Allows HR and managers to set up, track and record details of an investigation they wish to carry out, into possible disciplinary breaches by their staff

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Disciplinary

All letters, witness statements, evidence, meeting guides and meeting notes are recorded in the system, so the company has a full audit trail of the process undertaken

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Grievance

Handle a grievance situation with employees, ensuring you do the right things, in the right order at the right time and record the correct information

Performance

Performance made clear, made easy

Reduce the administrative burden associated with setting up and managing Performance Review Rounds

Produce a focused and better-aligned workforce by working to well-defined, SMART objectives aligned with company goals

Improve line manager effectiveness by ensuring that they are equipped with all relevant information and guidance for key meetings

Maximise and recognise employee potential

Effective Performance Management processes are a key part of creating a high performing organisation. Yet often ‘performance management’ is a once-a-year event rather than a continuous process.

Build a high performing culture, where employees work to clearly defined objectives and where the whole organisation is aligned behind a consistent set of goals.

Simplify the administration of review processes and improve the management of employee performance information.

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Development Plans

Plans can be easily set-up and managed for each employee based on their specific development needs and role-based competency requirements, with weighted objectives, measures, target completion dates and percentage ratings

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Review Rounds

Reduce the administrative burden associated with setting up and managing Performance Review Rounds whether fixed or on anniversary fo start date. Reviews can include objectives, competencies, development plans and summary ratings

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Record outputs

Record the outputs from reviews and include comments against each item, improving manager and employee performance by giving full and accurate details on all aspects of performance reviews and 1-2-1 meetings

Recruitment

Identify and attract the best talent

Automate the administration of many aspects of the recruitment process, reducing costs and improving data accuracy

Ensure consistency of approach across different interviewers and different recruitment processes

Improve the quality of recruitment by helping to ensure successful candidates have the skills, knowledge, competencies and experience

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Candidate Database
Build a valuable source of information on potential employees, share information between multiple users, track decisions and offers made, and initiate new starter processes, induction tasks and employment checks processes automatically.

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Legislation Guidance
Support managers with comprehensive guidance on interview techniques and relevant diversity and equality legislation.
Interview notes, scores or assessment are captured, providing a record of decisions in the event of a challenge by an unsuccessful candidate.

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Interview Rounds & Formats
Improve the consistency and effectiveness of interviews with pre-formatted interview templates defined for each job role. These can be based on a job profile or competency framework and include suggested questions and criteria weightings etc.