Why we're the UK's leading HR platform
Reliable. Modular. Comprehensive. This is HR software for the ambitious.
Industry-leading. Fully-configurable. The HR platform your business deserves.
Core HR
People are your organisation’s most valuable resource. Unlock the potential of this resource with Core HR by capturing relevant information and making it easily accessible by HR users, managers, and senior executives at the point of need.
Your employee data is secure in Core HR. Our data centre is ISO 27001 accredited which, combined with our industry-leading security features, ensures that your data is in the safest possible place.
The Core HR module can help you record, update, analyse, and report on employee data in an efficient, cost-effective way. As a cloud-based system, it will help you to streamline processes and reduce paper trails, as well as reduce administrative costs and dramatically enhance the accuracy of your organisation’s HR function.
Personal Data
In line with their security profile, people managers, HR users, and employees can easily access information within the HR system. All information is captured as a natural by-product of HR users or managers carrying out their day-to-day activities.
Content Management
Security is managed at the physical level by our ISO 27001-certified data centre, and at the logical level with industry-leading HA firewalling, and virtual machine separation. At the application level, Youmanage features SSL session encryption, user access control, and database level data separation.
Case Management & Workflow
Powerful workflow engine ensures that the correct processes are upheld and followed in each area of people management, facilitating more effective collaboration between different users throughout your organisation.
Tasks & Notifications
Lead users through key management activities ensuring that important tasks are completed in the right way and on-time. Prompts, timely reminders and escalation rules ensure users complete tasks in line with relevant company policies and legislation.
Employee Hierarchies
Each employee has a ‘Reporting To’ manager relationship defined within the HR system. One or more ‘Dotted-line Manager’ relationships can be set up for any employee, which is useful in matrix management situations.
User Permission Sets
Providing extensive flexibility, each user can be given one, some, or all of four access levels: Administrator, HR User, Manager, and Employee. The Permission Sets determine what they are allowed to see and do.
Reporting & Analytics
In the Core HR module within our HR software, you can configure your own reporting dashboards by choosing tiles containing various critical pieces of HR analytics.
Easily create beautiful and in-depth custom reports based on whatever information you need, and choose who has permission to view them.
Automated report scheduling delivers information to the right users at the right time, allowing information to be distributed efficiently and consistently.
Integrations
Azure Storage
Automatically import documents from an Azure Blob Storage Container to employee records, such as payslips, and notify employees that they can now view and download their payslip.
Calendars (Outlook and Google)
Create group calendars to share events with team members, or link events direct to employee and manager calendars.
Single Sign-on
Ensure a single common sign-in experience for users and centralise user management using authentication with Azure Active Directory.
LearningNest e-Learning
A standard API integration with WorkNest’s e-Learning platform allowing the two systems to intelligently communicate training course data.
hireful ATS
A standard API integration with hireful’s applicant tracking system. The team at hireful are dedicated to helping everyday SMEs achieve recruitment success, streamlining recruitment processes and eliminating hiring headaches. Click here for more information.
API
Integrate and share data with other 3rd party software applications to streamline processes, improve the user experience and increase adaptability.
Webhooks
Specify when a specific event occurs in Youmanage which will automatically push data to a 3rd party software application.
Absence
Take a permanent holiday from managing absence
Entitlement Rules
Carry over rules, pro rata rounding and Length of Service awards, with embedded automatic calculations throughout, can be set up within Youmanage. Entitlement can be calculated in either days or hours.
Absence Triggers
Multiple absence triggers based on a variety of formulas (including Bradford Factor) can be easily configured according to your own requirements to highlight trends and alert managers of potential problems.
Absence Planner
Managers and employees can easily plan for holidays and other absences using the highly functional graphical planner. They can view a summary of all absence records for their team and filter this information to what they need.
Overtime
Employees can request an overtime record be added for them, which a manager/HR user would need to authorise. Or, alternatively, the manager/HR user can record it directly within the system.
TOIL
Employees can request Time Off In Lieu (TOIL), which a manager/HR user would need to authorise, or the manager/HR user can record directly.
Timesheets
Easily record the number of hours worked by individual employees, allowing for increased accuracy and a more successful way to identify trends.The absence planner
With our HR platform you get access to the absence planner, where managers can view a summary of all absence records for their team and filter this information for an individual employee or for their entire team by various date parameters.
Senior managers and HR users can also easily view absence data by company, division, department, location and job level.
Self-Service
Empower your employees
Personal Data
You can allow employees to see and edit their own information online, including contact details, next of kin, and addresses. Employees can also see their holiday balance at a glance.
Absence Requests
Raise holiday requests and other absence types (TOIL, overtime or a non-office day). And – if you want – certain absence types can be self-approved without the need for a request to be manually authorised.
Documentation
Distribute important documentation to employees and ask them to confirm if they have read and understood it. Choose which documents you wish an employee to be able to view that's held against their record.
Self-Appraisals
When a manager books an employee review meeting, an email can be automatically sent asking the employee to complete their own self-appraisal online, and they can add their own comments to the review items.
Team Contacts
You can make useful contact information belonging to employees' colleagues and any of their extended team members easily accessible, such as telephone numbers, email addresses and job titles.
Company News
You can post company news which will appear on the Self-Service landing page, which gives employees the latest important updates about your company. The communication of company news is vital to engage employees and ensure that they're always kept informed and up-to-date with what's happening and important at any point in time.
Disciplinary
Effective, fair & compliant disciplinary processes
Managing investigation, disciplinary & grievance
Empowering people managers to manage disciplinary and grievance processes is a crucial part of delivering best practice HR in your organisation. This issue impacts employees at all levels, and it’s important to handle the process professionally, and stay compliant at every stage in the process.
Our unique case management and workflow process systems safeguard your employees, line managers, and organisation from compliance risk, whilst ensuring the whole process is managed efficiently and sensitively from start to finish.
Investigation
Allows HR users and managers to set up, track, and record details of investigations they wish to carry out into possible disciplinary breaches by their staff.
Disciplinary
All letters, witness statements, evidence, meeting guides, and meeting notes are recorded in the system, so the company has a full audit trail of the entire process.
Grievance
Confidently handle a grievance situation with employees, ensuring you do the right things, in the right order, at the right time, and record the correct information.
Performance
Craft a high-performing culture
Maximise & recognise employee potential
Effective performance management processes are a key part of creating a high-performing organisation. Yet too often performance management is a once-a-year event rather than a continuous process.
Build a high performing culture, where employees work to clearly defined objectives and your entire organisation is aligned behind a consistent set of goals.
Simplify the administration of review processes and improve the management of employee performance information.
Recruitment
Identify & attract the greatest talent
Candidate Database
Build a valuable source of information on potential employees, share information between multiple users, track decisions and offers made, and initiate new starter processes, induction tasks, and employment check processes automatically.
Legislation Guidance
Support managers with comprehensive guidance on interview techniques and relevant diversity and equality legislation. Interview notes and scores of assessment are captured, providing a record of decisions in the event of a challenge by an unsuccessful candidate.
Interview Rounds & Formats
Improve the consistency and effectiveness of interviews with pre-formatted interview templates defined for each job role. These can be based on a job profile or competency framework, and include suggested questions and criteria weightings.
PROJECT TIMESHEETS
Reliable time tracking to suit your needs
The Youmanage Project Timesheets module is a versatile and reliable time recording system that gives you and your staff the ability to stay on top of all work projects.
From increasing productivity and boosting project planning to improving the accuracy of your client billing, a strong employee time tracking system can greatly benefit your business.
Still Curious?
Youmanage can simplify and streamline your HR processes!
